Digitization on Demand

How to request digitization

Have you ever wanted to see a handful of folders in a collection at the Archives of American Art, but you couldn't find the time to come to our DC reading room?  Or maybe you live far away from Washington, and the expense of traveling here is beyond what you can manage?  Then the Archives of American Art’s new Digitization on Demand service is for YOU!

The Archives has been quietly offering folder-level digitization on demand for some time, working out the kinks, getting advice from colleagues in the fields of archives and art history, and implementing a credit card payment system to make life easy for those who want to take advantage of the service.  During the quiet launch, more than 400 researchers have taken advantage of Digitization on Demand, requesting and receiving nearly 900 folders of material.  Now we’re ready to announce the program to the world.

To take advantage of Digitization on Demand:

Screenshot illustrating how to select checkboxes and request digitization
  • Go to the Search and Browse interface
  • Find the folder or folders that interest you in any collection with a finding aid (there are currently nearly 850 collections with finding aids on our website!)
  • Click the checkbox(es) corresponding to the folder(s) you would like to have digitized
  • Click the “Reproduction Request” button
  • If you’re not yet registered in our Aeon research request system, create an account (link opens in new window)
  • Follow the steps in our online order form and submit your request

What happens next? 

  • Our reference staff and archivists will review your order and you'll soon hear back from us asking for your payment of $37.50 per folder  
  • We’ll deliver a PDF of the full contents of the folder(s) you requested within four weeks of payment (rush orders available at a higher price)
  • We will ultimately put this digitized material online, linked to its appropriate finding aid, so anyone in the world can access it
  • We’ll use the reproduction statistics from Digitization on Demand to help inform how we prioritize collections for full digitization