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5.1: Gallery Records , 1871-1969

The financial records of the gallery include accounts receivable and payable ledgers, voluminous card files for accounts, account ledgers, cashbooks, checkstubs, daybooks, journals, price lists, and other financial ledgers.
Records of accounts with customers, consignors, artists, merchants, galleries, museums, and others are housed in oversized ledgers from 1902-1911 and on card files from 1911-1968, providing comprehensive documentation of the gallery's transactions and access points to information based on names. Each ledger includes an index, and entries include cross-references to daybooks, journals, and cash books. Each card includes the account name and address; dates and amounts of transactions; balance on the account; cross-references to the page in the daybook, journal, or cash book in which the entry was made; and occasionally notes about the account. Cards are arranged in alphabetical order by the account name. Additional subject cards such as "advertising," "restoration," and "private books" are arranged at the end of the card file; some subject cards are also filed alphabetically with the account cards. Also filed at the end of the card file are cards for accounts which were active or unresolved, or which needed to be filed.
Cash books (labeled "A"-"Q") record daily credits and debits. Each entry includes the date, details of the transaction, and costs incurred for merchandise, manufacturing, labor, etc. Older entries (1902-1911) reference the page in which the account was recorded in the oversized account ledgers.
Daybooks (labeled "DBA"-"DBT") record individual transactions from 1902-1966, and include details such as the date, buyer or merchant name, cost of purchase or sale price, and the cost of supplies or gallery expenses. Each entry also includes the sales and work order form numbers for cross-reference; in the older daybooks (1902-1911) the page in which the account is recorded in the oversized account ledgers is also included. All transactions on each page are totaled and balanced.
Invoice and Sales Accounts books (1871-1967) list drawings, etchings, photographs, bronzes, furniture, watercolors, prints, lithographs, paintings, and other works of art, often in lots, on consignment from various owners. Many entries include details of the disposition of the work of art. The entries are arranged by sale lot number and, since these were assigned in order of occurrence, the entries are also chronological. However, some earlier sale lot numbers are repeated at the beginning of later books.
Journals (labeled "A"-"P") record the gallery's transactions for services such as gilding or joining, frame supplies, restoration of paintings, sales of works of art, purchases of prints, shipping, salaries, utilities, office supplies, etc. The front and back covers of the ledger books were removed for preservation.
Price lists are typically typed or written on exhibition catalogs; occasionally the price list also includes a name, presumably of the buyer. Additional price lists and notes on prices of artwork are scattered within Series 1, Series 3, Series 7, and Series 8.
Description Container Select
Accounts Receivable and Payable Ledger, 1921-1941
18
13
Accounts Receivable and Payable Ledger, 1941, July - 1948, July
18
14
Accounts Receivable and Payable Ledger, 1948, July - 1957, January
18
15
Accounts Receivable and Payable Ledger, 1957, February - 1967, September
(2 volumes)
18
16
Card File, Accounts
Abare-Bartlett, 1911-1967
(shoebox)
18
17
Bartlett-Brettell, 1911-1967
(shoebox)
18
18
Card File, Accounts
Brewer-Cheever, 1911-1967
(shoebox)
19
1
Chemists Club-Cutting, 1911-1967
(shoebox)
19
2
Dabney-Elevator, 1911-1967
(shoebox)
19
3
Elfers-Fusele, 1911-1967
(shoebox)
19
4
Card File, Accounts
Gable-Hamlin, 1911-1967
(shoebox)
20
1
Hammell-Howard, 1911-1967
(shoebox)
20
2
Howe-Kew Gallery, 1911-1967
(shoebox)
20
3
Keyes-Lytton, 1911-1967
(shoebox)
20
4
Card File, Accounts
MacAusland-Mitton, 1911-1967
(shoebox)
21
1
Mixter-Otis, 1911-1967
(shoebox)
21
2
Ott-Potki, 1911-1967
(shoebox)
21
3
Potter-Sachs, 1911-1967
(shoebox)
21
4
Card File, Accounts
Sachse-Sherburne, 1911-1967
(shoebox)
22
1
Sherer-Sturgis, 1911-1967
(shoebox)
22
2
Sturtevant-Wadsworth, 1907-1967
(shoebox)
22
3
Wagner-Wilson, 1911-1967
(shoebox)
22
4
Card File, Accounts and Subjects, 1911-1967
(shoebox)
  • Wiltse-Zwicker
  • Appraisal-Manufacturing
23
1
Card File, Subjects, 1911-1968
(shoebox)
  • Manufacturing-Unlabeled
  • Accounts Active in 1968
  • Inactive Accounts
23
2
Card File, Subjects, 1911-1968
(shoebox)
  • Accounts Payable, Consignments
  • Accounts Receivable Completed
  • Card Out
  • General Ledger
23
3
Cash Book [Q], 1967-1969
24
1
Check Stubs
Nos. 19,448-19,467 (Book 30), June 30 - July 16, 1941
24
2
Nos. 19,468-19,967 (Book 31), July 16, 1941 - July 9, 1942
24
3
Nos. 19,968-20,464 (Book 32), November 24, 1942 - February 15, 1944
24
4
Nos. 20,465-20,964 (Book 33), February 16, 1944 - March 21, 1945
24
5
Nos. 20,965-21,464 (Book 34), March 22, 1945 - April 16, 1946
24
6
Nos. 21,465-21,964 (Book 35), April 17, 1946 - May 6, 1947
24
7
Nos. 21,965-22,461 (Book 36), May 6, 1947 - May 19, 1948
24
8
Nos. 22,462-22,961 (Book 37), May 20, 1948 - June 6, 1949
24
9
Nos. 22,962-23,462 (Book 38), June 6, 1949 - June 19, 1950
24
10
Nos. 23,463-23,963 (Book 39), June 19, 1950 - September 11, 1951
24
11
Nos. 23,964-24,464 (Book 40), September 11, 1951 - November 7, 1952
24
12
Check Stubs
Nos. 24,465-24,965 (Book 41), November 7, 1952 - December 31, 1953
25
1
Nos. 24,966-25,466 (Book 42), December 31, 1953 - March 28, 1955
25
2
Nos. 25,467-25,967 (Book 43), March 29, 1955 - July 5, 1956
25
3
Nos. 25,968-26,468 (Book 44), July 5, 1956 - October 11, 1957
25
4
Nos. 1,501-1,992, 1963, February - 1965, March
25
5
Consignment Invoices, Ken Gore, 1964-1967
25
6
Daybook [DBN], December 31, 1926 - August 31, 1931
(4 folders)
25
7-10
Daybook (DBO), 1931, September - 1938, November
(4 folders)
25
11-14
Daybook (DBP), 1938, November - 1945, May
25
15
Daybook (DBP), 1938, November - 1945, May
(3 folders)
26
1-3
Daybook (DBQ), 1945, May - 1950, April
(4 folders)
26
4-7
Daybook (DBR), 1950, April - 1955, April
(5 folders)
26
8-12
Daybook [DBS], 1955, April - 1960, December
(4 folders)
26
13-16
Daybook (DBT), 1961, January - 1966, May
(2 folders)
26
17-18
Daybook (DBT), 1961, January - 1966, May
27
1
Financial Ledger, 1957, September - 1963, February
27
2
Financial Ledger, 1963, February - 1970, March
27
3
Invoice and Account Sales Book [Consignments]
Sales 1-177, 1871-1877
27
4
Sales 178-360, 1877-1881
27
5
Sales 361-538, 1881-1891
27
6
Sales 539-616, 1891-1901
27
7
Sales 617-691, 1898-1902
27
8
Sales 692-810, 1902-1909
27
9
Sales 811-992, 1909-1917
27
10
Invoice and Account Sales Book [Consignments]
Sales 993-1176, 1917-1955
28
1
Sales 1177-1504, 1928-1967
28
2
Invoices, "F,", 1934-1952
28
3
Invoices, "H,", 1890, 1933-1954
28
4
Journal [A], May 1, 1902 - April 30, 1904
28
5
Journal [B], April 30, 1904 - April 30, 1906
28
6
Journal [C], April 30, 1906 - August 24, 1908
28
7
Journal [D], August 31, 1908 - June 30, 1911
28
8
Journal [E], July 1, 1911 - May 15, 1914
28
9
Journal [F], May 29, 1914 - January 18, 1917
28
10
Journal [G], January 18, 1917 - December 9, 1919
28
11
Journal [H], December 16, 1919 - August 27, 1923
28
12
Journal [I], September 1, 1923 - June 30, 1927
28
13
Journal [J], July 1, 1927 - August 29, 1930
29
1
Journal [K], September 2, 1930 - October 25, 1934
29
2
Journal [L], October 31, 1934 - June 30, 1938
29
3
Journal [M], July 1, 1938 - June 30, 1942
29
4
Journal [N], July 1, 1941 - January 24, 1950
29
5
Journal [O], January 26, 1950 - December 6, 1963
29
6
Journal [P], December 6, 1963 - October 16, 1967
29
7
Price Lists, 1923-1929
29
8
Price Lists, 1930-1932
29
9
Price Lists, 1933-1935
(3 folders)
29
10-12
Price Lists, Laura Coombs Hills, 1935-1940
29
13
Price Lists, 1936-1939
(4 folders)
29
14-17
Price Lists, circa 1930s-1950s
29
18
Price Lists, 1940-1941
29
19
Price Lists, [Season 1941-1942], 1941-1942
29
20
Price Lists, 1942-1944
(2 folders)
29
21-22
Price Lists, [Season 1945-1946], 1945-1946
29
23
Price Lists, 1945-1948
(2 folders)
29
24-25
Price Lists, Season 1948-1949, 1948-1949
29
26
Price Lists, 1949-1950
(2 folders)
30
1-2
Price Lists, Season 1951-1952, 1914, 1951-1952, 1962
30
3
Price Lists, 1951-1953
(3 folders)
30
4-6
Price Lists, Season 1953-1954, 1953-1954
30
7
Price Lists, 1953-1955
30
8
Price Lists, Season 1954-1955, 1954-1955, 1957
30
9
Price Lists, 1956
30
10
Price Lists, circa 1956-1962
30
11
Price Lists, 1957
30
12
Price Lists, Season 1957-1958, 1957-1958
30
13
Price Lists, Season 1958-1959, 1958-1959
30
14
Price Lists, Season 1959-1960, 1959-1960
30
15
Price Lists, 1961
30
16
Receipts and Expenses Ledger, 1968-1969
30
17
Reconciled Checks, November 28, 1955 - January 4, 1956
30
18
Reconciled Checks, January 25 - March 2, 1956
30
19
Accounts Ledger, 1902, May - 1906, April
BV81
Accounts Ledger, 1906, May - 1911, April
BV82
Cash Book A, 1902, May - 1904, January
BV83
Cash Book B, 1904, January - 1905, December
BV84
Cash Book C, 1905, December - 1908, January
BV85
Cash Book D, 1908, February - 1910, May
BV86
Cash Book E, 1910, May - 1912, November
BV87
Cash Book F, 1912, November - 1915, May
BV88
Cash Book G, 1915, May - 1917, November
BV89
Cash Book H, 1917, December - 1920, November
BV90
Cash Book I, 1920, November - 1923, November
BV91
Cash Book J, 1923, November - 1926, October
BV92
Cash Book [K], 1926, October - 1929, May
BV93
Cash Book [L], 1929, May - 1933, June
BV94
Cash Book [M], 1933, June - 1941, April
BV95
Cash Book [N], 1941, April - 1950, March
BV96
Cash Book [O], 1950, April - 1961, January
BV97
Cash Book [P], 1964, December - 1969
BV98
Daybook [DBA], May 1, 1902 - September 30, 1903
BV99
Daybook (DBB), October 1, 1903 - February 21, 1905
BV100
Daybook (DBC), February 24, 1905 - November 20, 1906
BV101
Daybook (DBD), November 20, 1906 - December 8, 1908
BV102
Daybook (DBE), December 11, 1908 - March 31, 1911
BV103
Daybook (DBF), April 1, 1911 - November 29, 1913
BV104
Daybook [DBG], December 1, 1913 - May 23, 1916
BV105
Daybook [DBH], May 25, 1916 - December 24, 1918
BV106
Daybook [DBI], December 31, 1918 - February 10, 1921
BV107
Daybook [DBJ], February 18, 1921 - June 9, 1922
BV108
Daybook [DBK], June 12, 1922 - January 8, 1924
BV109
Daybook (DBL), January 12, 1924 - September 4, 1925
BV110
Daybook [DBM], September 11, 1925 - December 31, 1926
BV111
Trial Balance Book, 1941, July - 1967, September
BV112

Make a Request

  • To request an appointment to view materials, make your selections using the checkboxes and click the "Reading Room" button. Please note, you will receive the full box.
  • To request reproductions, make your selections using the checkboxes and click the "Reproduction" button.