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Betty Parsons Gallery records and personal papers, circa 1920-1991, bulk 1946-1983

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Series 6: General Business and Financial Records , 1946-1983
Boxes 28-38, 51, 55; 9.8 linear feet

Records that provide an overview of the gallery's general business operations and financial transactions include general ledgers, paid bills, receipts, tax returns, storage records, shipping receipts, bank statements, check stubs and cancelled checks. Financial records concerning gallery stock are located in the sales and inventory files.
This series is arranged into six subseries:
  • 6.1: Cash Disbursements and Receipts, circa 1965-1983
  • 6.2: Shipping and Storage Records, 1956-1983
  • 6.3: In/Out Slips, 1982-1983
  • 6:4: Legal Records, 1946-1978
  • 6.5: Tax Records, 1956-1977
  • 6.6: Banking Records, 1966-1982
Not all of the records in this series have been scanned, specifically cash disbursements and receipts, tax records, and banking records.
6.1: Cash Disbursements and Receipts, circa 1966-1983
(Not scanned)
This subseries houses receipts and ledgers that record the gallery's routine financial transactions for goods and services. Scattered receipts, principally those for framing services, include information about works of art. The ledgers record annual accounts of cash disbursements and receipts, including sales. However, sales and purchases of works of art are documented more fully in Sales and Inventory Records, and those records are easier to interpret.
Ledger books are arranged chronologically. Receipts are minimally processed and arranged in loose chronological order; within folders receipts are grouped together by vendor.
Description Container
Cash Disbursements and Receipts Ledger, 1965
(See Box 51)
28
65
Cash Disbursements and Receipts Ledger, 1966
(See Box 51)
28
66
Cash Disbursements and Receipts Ledger, 1967
(See Box 51)
28
67
Cash Disbursements and Receipts Ledger, 1968
(See Box 51)
28
68
Cash Disbursements and Receipts Ledger, 1969
28
69
Cash Disbursements and Receipts Ledger, 1970
29
1
Cash Disbursements and Receipts Ledger, 1971
29
2
General Ledger, 1972 January-August
29
3
General Ledger, 1972-1973
29
4
Financial Statements and Documentation, circa 1973-1974
29
5
Sales Invoices (non-art), 1977-1983
29
6
Resale Certificates, 1965-1966
29
7
Gallery Space Rental Receipts, 1974-1977
29
8
Petty Cash Receipts, 1968
29
9
Receipts, circa 1963-1969
29
10
Receipts, 1970
29
11
Receipts, circa 1971
(7 folders)
29
12-18
Receipts, circa 1972
(3 folders)
29
19-21
Receipts, circa 1973-1976
(9 folders)
29
22-30
Receipts, circa 1973-1976
(5 folders)
30
1-5
Receipts, circa 1977-1980
(24 folders)
30
6-29
Receipts, circa 1977-1980
(4 folders)
31
1-4
Receipts, circa 1981-1983
(22 folders)
31
5-26
Oversize, Cash Disbursements and Receipts Ledger, 1965
(See Box 28, F65)
51 (sol)
Oversize, Cash Disbursements and Receipts Ledger, 1966
(See Box 28, F66)
51 (sol)
Oversize, Cash Disbursements and Receipts Ledger, 1967
(See Box 28, F67)
51 (sol)
Oversize, Cash Disbursements and Receipts Ledger, 1968
(See Box 28, F68)
51 (sol)
6.2: Shipping and Storage Records, circa 1956-1983
(Not scanned)
These files contain correspondence, receipts, and record books from shipping and storage companies. Additional shipping and storage receipts can be found within the cash disbursements and receipts subseries.
Description Container
Beverly Storage Company, Inc., Correspondence and Receipts, 1968
31
27
Hague Art Delivery, Correspondence and Receipts, 1968-1977
31
28
Morgan Manhattan Storage, Correspondence, 1951-1969
31
29
W.R. Keating, Correspondence and Receipts, 1956-1982
31
30
Storage Receipts, Cirker's Hayes Warehouse, 1973-1965
31
31
Shipping Receipits from Loans, 1977-1979
31
32
Shipping Receipts, New York State, circa 1973-1979
31
33
Shipping Receipts, Outside New York, circa 1969-1979
31
34
Miscellaneous Shipping Receipts, circa 1960-1983
(7 folders)
32
1-7
UPS Pickup Record Book, 1979 March-October
32
8
UPS Pickup Record Book, 1979-1980
32
9
UPS Pickup Record Book, 1980-1981
32
10
UPS Pickup Record Book, 1981 February-September
32
11
UPS Pickup Record Book, 1981-1982
32
12
UPS Pickup Record Receipts, 1982-1983
32
13
6.3: In/Out Slips, 1982-1983
(Not scanned)
These files record the movement of works of art to and from the gallery for the purposes of consignment, exhibition, and removal to off-site storage and restoration. Slips indicate name and address of recipient or sender and titles, artists, dates, and dimensions of the art work. Reasons for transfer, values and notes about condition are included on some slips.
Description Container
In/Out Slips, 1981-1982
32
14
In Slips 1982-1983
32
15
In Slips 1983 January-April
32
16
Out Slips, 1982
32
17
Out Slips 1983 April-June
32
19
Out Slips, 1983 May-June
32
20
Out Slips, 1983 June-July
32
21
6.4: Legal Records, 1946-1978
Scattered legal documents in this subseries include a standard gallery - artist contract, a copy of the 1974 lease for the gallery space at 24 West 57th Street and the minutes concerning the incorporation of the Parsons-Truman Gallery in 1974, an offshoot of the Parsons Gallery for showing works on paper. Additionally there are records from miscellaneous court cases. Of particular interest is the file on the lawsuit Parsons initiated against Sidney Janis over the space that they shared on the 5th floor of 15 East 57th Street, New York.
Description Container
ADAA Gallery-Artist Agreement, 1962-1967
32
22
Gallery Leases, 1947-1977
32
23
Business Certificate, 1946
32
24
Loan Agreement with Stephen Burke, 1963
55
39
Parsons-Truman Gallery Incorporation, 1974
32
25
Parsons-Truman Gallery Incorporation , circa 1973
55
40
Sidney Janis v. Betty Parsons Court Case, 1962-1963
32
26
Sidney Janis vs. Betty Parsons Court Case, circa 1963
55
41
Miscellaneous Court Cases, 1960-1978
32
27
New York State Department of Labor Notices, 1948-1978
32
28
6.5: Tax Records, 1956-1977
(Not scanned)
This subseries houses federal, state, and city tax returns and supporting documentation.
Description Container
Federal, State and State Employer's Quarterly Returns, 1964-1971
32
29
Federal, State and State Employer's Quarterly Returns, 1973-1975
32
30
Employee Tax Returns and Receipts, 1965-1972
32
31
New York State Unemployment and Disability Insurance, 1964-1977
32
32
New York City and State Sale Tax Returns, 1964-1970
32
33
Occupancy Tax Returns, 1963-1975
32
34
Pallroll and Sales Taxes, 1972
32
35
Payroll and Sales Taxes, circa 1973-1974
32
36
Pallroll and Sales Taxes, circa 1974-1976
32
37
Miscellaneous Tax Documents, 1956-1964
32
38
Tax Worksheets, 1965
32
39
Tax Worksheets, 1966-1967
32
40
Tax Worksheets, 1968
32
41
Tax Documents, 1968-1970
32
42
Tax Documents, 1970
32
43
Tax Documents, 1971-1974
32
44
6.6: Banking Records, 1966-1982
(Not scanned)
This subseries houses bank statements, cancelled checks, and check stubs from the gallery's business account at Manufacturers Hanover Trust Company.
Files are arranged by format and then chronologically. Within folders, cancelled checks are arranged in order of check number.
Description Container
Bank Statements and Cancelled Checks
Manufacturers Hanover Trust, nos. 3871-4560, 1966-1967
(5 folders)
33
1-5
Manufacturers Hanover Trust, nos. 4561-5262, 1968
(6 folders)
33
6-11
Manufacturers Hanover Trust, nos. 4196, 5259-5989, 1969
(5 folders)
33
12-16
Manufacturers Hanover Trust, nos. 4355, 5920-6558, 1970
33
17
Manufacturers Hanover Trust, nos. 4355, 5920-6558, 1970
(5 folders)
34
1-4
Manufacturers Hanover Trust, nos. 6559-7145, 1971
(5 folders)
34
5-9
Manufacturers Hanover Trust, nos. 7142-7499; 101-529, 1972
(4 folders)
34
10-13
Manufacturers Hanover Trust, nos. 530-1124, 1973
(4 folders)
34
14-17
Manufacturers Hanover Trust, nos. 1125-1636, 1974
(4 folders)
35
1-4
Manufacturers Hanover Trust, nos. 1637-3043, 1975
(4 folders)
35
5-8
Manufacturers Hanover Trust, nos. 3044-3565, 1976
(4 folders)
35
9-12
Manufacturers Hanover Trust, nos. 3566-4181, 1977
(4 folders)
35
13-16
Manufacturers Hanover Trust, nos. 4182-4709, 1978
(4 folders)
36
1-4
Manufacturers Hanover Trust, nos. 4710-5223, 5498, 1979
(4 folders)
36
5-8
Check Binders and Stubs
(Not scanned)
Manufacturers Hanover Trust, nos. 4490-4990, 1967-1968
36
9
Manufacturers Hanover Trust, nos. 4990-5490, 1968-1969
36
10
Manufacturers Hanover Trust, nos. 5490-5981, 1969-1970
36
11
Manufacturers Hanover Trust, nos. 6000-6500, 1970
36
12
Manufacturers Hanover Trust, nos. 6500-7000, 1970-1971
37
1
Manufacturers Hanover Trust, nos. 7000-7500, 1971-1972
37
2
Manufacturers Hanover Trust, nos. 101-600 ("special"), 1972-1973
37
3
Manufacturers Hanover Trust, nos. 101-601, 1972-1973
37
4
Manufacturers Hanover Trust, nos. 1446-1601, 1974
37
5
Manufacturers Hanover Trust, nos. 1601-2101, 1974-1975
37
6
Manufacturers Hanover Trust, nos. 1958-3357, 1975-1976
(2 folders; loose check stubs)
37
7-8
Manufacturers Hanover Trust, nos. 3358-3495, 1975-1976
37
9
Manufacturers Hanover Trust, nos. 3500-4000, 1976-1977
38
1
Manufacturers Hanover Trust, nos. 4000-4500, 1977-1978
38
2
Manufacturers Hanover Trust, nos. 4500-5000, 1978-1979
38
3
Manufacturers Hanover Trust, nos. 5500-6000, 1980-1981
38
4
Manufacturers Hanover Trust, nos. 6000-6500, 1981-1982
38
5
Manufacturers Hanover Trust Check Register, 1974-1981
38
6

Make a Request

  • To request an appointment to view materials, make your selections using the checkboxes and click the "Reading Room" button. Please note, you will receive the full box.
  • To request reproductions, make your selections using the checkboxes and click the "Reproduction" button.