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| A Finding Aid to the Betty Parsons Gallery records and personal papers, circa 1920-1991, bulk 1946-1983 | Digitized Collection

Betty Parsons Gallery records and personal papers, circa 1920-1991, bulk 1946-1983

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5: Sales and Inventory Records, 1946-1981
(Boxes 25-28, 51; 2.9 linear feet)

Scope and Contents note
Found in this series are the records containing detailed information about gallery stock - sales, purchases, inventory, prices, artists' commissions, individual artist accounts, loan and consignment activities, and commission sales shared with other dealers. Multiple formats include invoices, forms, daybooks, ledger books, ledger sheets and inventories. Additional records documenting routine business transactions are located in the general business and financial records and "Artist Sales and Expenses" invoices can be found within the artist files. Documents in this series are a rich resource of information on individual works of art, including provenance and exhibition history. Condition reports are scattered amongst the files.
Arrangement note
This series has been scanned in its entirety.
Sales and Inventory Records are arranged into four subseries:
5.1: Sales and Purchase Records
5.2: Artist Accounts
5.3: Consignment and Loan Records
5.4: Gallery Inventories
5.1:Sales and Purchases, 1946-1981
Scope and Contents note
This suberies provides detailed information about the gallery's sales and, to a lesser extent, purchases of works of art through invoices, ledgers, record books, and summaries. Due to the variety of formats there is a significant duplication of information. There are only three folders of invoices for purchases dating from 1950-1974. Additional information regarding sales can be found in the general ledgers that are located in disbursements and receipts. Of particular interest are summaries of sales of art works by Ad Reinhardt, Jackson Pollock, and Mark Rothko (circa 1952) and summaries of sales to museums from 1946 - 1952.
The majority of the files are sales invoices. Most invoices include detailed information about the work of art, the name and address of the buyer, price, and date of sales. Sales invoice files are arranged by four access points: artist, buyer, year, and invoice number. Sales invoices arranged by buyer make up the bulk of the invoices and may represent the most complete record of gallery sales. Filing idiosyncrasies exist within this category, primarily when the buyer is an institution or organization. In some instances the invoices and sales related correspondence were filed under the institution/organization name, while in others it was filed by the last name of the primary correspondent.
Purchase invoices identify the institution or individual from whom a work was purchased and establishes provenance for works that were not acquired directly from the artist. Purchase invoices can also be found scattered amongst the sales invoice files.
Files are arranged by format.
DescriptionContainer
Sales Invoices by Artist
Sales Invoices, A-B, 1977-1980
25
1
Sales Invoices, Brennan, Fanny, 1977-1980
25
2
Sales Invoices, C-F, 1973-1980
25
3
Sales Invoices, Francisco, Richard, 1972-1980
25
4
Sales Invoices, G, 1977-1981
25
5
Sales Invoices, Gray, Cleve, 1969-1980
25
6
Sales Invoices, H, 1972-1981
25
7
Sales Invoices, Hall, Lee, 1977-1981
25
8
Sales Invoices, Kawabata, Minoru, 1978-1981
25
9
Sales Invoices, M, 1977-1981
25
10
Sales Invoices, Malpass, Michael, 1977-1980
25
11
Sales Invoices, Moore, Eliza, 1977-1980
25
12
Sales Invoices, Murch, Walter, 1977-1981
25
13
Sales Invoices, Okada, Kenzo, 1968-1981
25
14
Sales Invoices, P-R, 1966-1980
25
15
Sales Invoices, S, 1973-1982
25
16
Sales Invoices, Steinberg, Carl, 1976-1981
25
17
Sales Invoices, T, 1977-1981
25
18
Sales Invoices, Taggart, Bill, 1977-1980
25
19
Sales Invoices, Tuttle, Richard, 1972-1981
25
20
Sales Invoices, V-Z, 1977-1981
25
21
Sales Invoices by Buyer
Sales Invoices, Abe-All, 1948-1973
25
22
Sales Invoices, Alt-Are, 1950-1973
25
23
Sales Invoices, Arn-Art, 1958-1973
25
24
Sales Invoices, Ash-Axi, 1949-1975
25
25
Sales Invoices, Albright-Knox Art Gallery, 1956-1972
25
26
Sales Invoices, Bab-Bak, 1954-1980
25
27
Sales Invoices, Bal-Ban, 1954-1974
25
28
Sales Invoices, Barc-Bart, 1950-1973
25
29
Sales Invoices, Bas-Bei, 1949-1973
25
30
Sales Invoices, Ben-Berm, 1953-1975
25
31
Sales Invoices, Bern-Bin, 1947-1975
25
32
Sales Invoices, Bir-Blo, 1950-1974
25
33
Sales Invoices, Blu-Box, 1946-1975
25
34
Sales Invoices, Bra-Bro, 1951-1970
25
35
Sales Invoices, Buc-Byr, 1950-1980
25
36
Sales Invoices, Cab-Car, 1947-1970
25
37
Sales Invoices, Cas-Chu, 1948-1974
25
38
Sales Invoices, Cin-Coh, 1952-1975
25
39
Sales Invoices, Col-Coo, 1954-1977
25
40
Sales Invoices, Cop-Cow, 1950-1973
25
41
Sales Invoices, Cra-Cus, 1952-1974
25
42
Sales Invoices, Carnegie Institute, 1958-1971
25
43
Sales Invoices, Chase Manhattan Bank, 1959-1974
25
44
Sales Invoices, Dac-Day, 1950-1972
25
45
Sales Invoices, Dee-Det, 1949-1975
25
46
Sales Invoices, Dew-Din, 1951-1974
25
47
Sales Invoices, Dir-Dwy, 1948-1976
25
48
Sales Invoices, Daniels, Alfred H., 1963-1975
25
49
Sales Invoices, Eag-Eld, 1951-1979
25
50
Sales Invoices, Elk-Eps, 1952-1974
25
51
Sales Invoices, Equ-Eyr, 1956-1974
25
52
Sales Invoices, Fai-Fei, 1952-1973
25
53
Sales Invoices, Fen-Fis, 1948-1971
25
54
Sales Invoices, Fla-Fle, 1958-1974
25
55
Sales Invoices, Fli-Fran, 1947-1979
25
56
Sales Invoices, Fras-Ful, 1954-1971
25
57
Sales Invoices, G-Gay, 1952-1975
25
58
Sales Invoices, Gek-Giz, 1952-1975
25
59
Sales Invoices, Gla-Gou, 1952-1975
25
60
Sales Invoices, Gra-Gro, 1953-1974
25
61
Sales Invoices, Gru-Gut, 1947-1975
25
62
Sales Invoices, Hag-Ham, 1952-1973
25
63
Sales Invoices, Han-Haz, 1949-1973
25
64
Sales Invoices, Heb-Hig, 1950-1974
25
65
Sales Invoices, Hil-Hop, 1950-1975
26
1
Sales Invoices, Hor-Hym, 1949-1975
26
2
Sales Invoices, Hilles, Frederick W., 1954-1973
26
3
Sales Invoices, I, 1950-1975
26
4
Sales Invoices, Jab-Jel, 1949-1973
26
5
Sales Invoices, Jen-Joy, 1951-1975
26
6
Sales Invoices, Kah-Kat, 1958-1974
26
7
Sales Invoices, Kau-Kel, 1949-1972
26
8
Sales Invoices, Ken-Klu, 1949-1977
26
9
Sales Invoices, Kui-Kur, 1947-1981
26
10
Sales Invoices, Lad-Lan, 1955-1974
26
11
Sales Invoices, Lar-Lei, 1946-1975
26
12
Sales Invoices, Lem-Lip, 1947-1980
26
13
Sales Invoices, Lis-Lon, 1949-1973
26
14
Sales Invoices, Loo-Lut, 1950-1975
26
15
Sales Invoices, Maa-Mak, 1947-1975
26
16
Sales Invoices, Mal-Marc, 1951-1971
26
17
Sales Invoices, Mare-May, 1952-1973
26
18
Sales Invoices, Maz-McN, 1951-1975
26
19
Sales Invoices, Mea-Met, 1951-1977
26
20
Sales Invoices, Mey-Mil, 1948-1975
26
21
Sales Invoices, Min-Mon, 1948-1978
26
22
Sales Invoices, Moo-Moy, 1949-1974
26
23
Sales Invoices, Mul-Mye, 1953-1971
26
24
Sales Invoices, Museum of Modern Art, 1949-1974
(2 folders)
26
25-26
Sales Invoices, Nat-Neu, 1950-1981
26
27
Sales Invoices, New-New York, 1952-1972
26
28
Sales Invoices, Nic-Noy, 1949-1970
26
29
Sales Invoices, Oak-Osh, 1949-1975
26
30
Sales Invoices, Oss-Owi, 1949-1976
26
31
Sales Invoices, Pag-Pav, 1952-1979
26
32
Sales Invoices, Pea-Pey, 1948-1974
26
33
Sales Invoices, Phe-Pol, 1951-1973
26
34
Sales Invoices, Poo-Pow, 1953-1974
26
35
Sales Invoices, Pra-Pur, 1950-1975
26
36
Sales Invoices, Quaker Oats Company, 1969-1972
26
37
Sales Invoices, Rac-Rev, 1950-1975
26
38
Sales Invoices, Rey-Rig, 1950-1972
26
39
Sales Invoices, Ril-Rob, 1949-1973
26
40
Sales Invoices, Roc-Rog, 1949-1971
26
41
Sales Invoices, Rol-Rosc, 1946-1974
26
42
Sales Invoices, Rose-Rosw, 1951-1975
26
43
Sales Invoices, Rub-Rya, 1950-1975
26
44
Sales Invoices, Sac-San, 1946-1975
26
45
Sales Invoices, Sar-Schl, 1948-1970
26
46
Sales Invoices, Schn-Schw, 1949-1973
26
47
Sales Invoices, Sco-Sha, 1953-1975
26
48
Sales Invoices, She-Sil, 1952-1974
26
49
Sales Invoices, Sim-Siv, 1951-1973
26
50
Sales Invoices, Ski-Smith, H., 1951-1973
26
51
Sales Invoices, Smith, J.-Smithsonian, 1949-1973
26
52
Sales Invoices, Smo-Son, 1956-1975
26
53
Sales Invoices, Spa-Sta, 1946-1975
26
54
Sales Invoices, Ste-Sti, 1947-1974
26
55
Sales Invoices, Sto-Swa, 1951-1980
26
56
Sales Invoices, Stroud, W.B. Dixon, 1967-1980
26
57
Sales Invoices, Tak-Tel, 1949-1973
26
58
Sales Invoices, Tho-Tol, 1948-1975
26
59
Sales Invoices, Too-Tru, 1947-1976
26
60
Sales Invoices, U, 1948-1973
27
1
Sales Invoices, V, 1952-1981
27
2
Sales Invoices, Wag-Wat, 1949-1975
27
3
Sales Invoices, Web-Wei, 1954-1975
27
4
Sales Invoices, Weld-Wells, 1962-1974
27
5
Sales Invoices, Wes-Wil, 1952-1975
27
6
Sales Invoices, Wim-Wur, 1948-1975
27
7
Sales Invoices, Whitney Museum of American Art, 1947-1975
27
8
Sales Invoices, X-Z, 1951-1974
27
9
Sales Invoices - Chronological
Sales Invoices, 1963
27
10
Sales Invoices, 1966-1967
27
11
Sales Invoices, 1968
(2 folders)
27
12-13
Sales Invoices, 1969
(2 folders)
27
14-15
Sales Invoices, 1970
27
16
Sales Invoices, 1971
27
17
Sales Invoices, 1972 September-December
27
18
Sales Invoices, 1973
27
19
Sales Invoices, 1974-1979
27
20
Sales Invoices, 1980-1981
27
21
Sales Invoices by Invoice Number
Sales Invoices, nos. 3-199, 1969
27
22
Sales Invoices, nos. 200-298, 1969
27
23
Sales Invoices, nos. 300-399, 1970-1971
27
24
Sales Invoices, nos. 400-471, 1972
27
25
Sales Invoices, nos. 472-573, 1972
27
26
Sales Invoices, nos. 574-610, 1972-1973
27
27
Sales Invoices, nos. 611-667, 1973 March-October
27
28
Sales Invoices, nos. 668-709, 1973-1974
27
29
Sales Invoices, nos. 710-746, 1974 January-March
27
30
Sales Invoices, nos. 747-787, 1974 April-September
27
31
Sales Invoices, nos. 788-799, 1974 October-December
27
32
Sales Invoices, nos. 800-843, 1975 January-July
27
33
Sales Invoices, nos. 844-915, 1975-1976
27
34
Sales Invoices for Overdue Accounts, 1975-1976
(2 folders)
27
35-36
Sales Invoices - Cancelled or Unpaid, 1969-1978
27
37
Sales and Commissions Daybook, 1946-1947
(incomplete)
27
38
Expenses and Commissions Daybook, 1953-1969
27
39
Commissions Daybook, 1970-1981
27
40
Price and Insurance Daybook, 1965 November
27
41
Summary of Museum Sales, circa 1946-1952
27
42
Sales Summaries for Pollock, Reinhardt, and Rothko, 1946-1955
27
43
Sales Summaries, 1963
(See Box 51)
27
44
Sales Record Ledger Book, 1946-1958
(incomplete)
27
45
Sales Journal, 1972 January-August
(ledger sheets, double page format)
27
46
Sales Journal, 1972-1973
(ledger sheets, double page format)
27
47
Sales Journal, 1973-1974
(ledger sheets, double page format)
27
48
Sales Journal, 1974-1975
(ledger sheets, double page format)
27
49
Sales Journal, 1975-1976
(ledger sheets, double page format)
27
50
Purchases of Works of Art, 1950-1965
27
51
Purchases of Works of Art, 1966-1967
27
52
Purchases of Works of Art, 1968-1975
27
53
Oversize, Sales Summaries, 1963
(Scanned with Box 27, F44)
51 (sol)
5.2:Artist Accounts, 1946-1980
Scope and Contents note
This subseries contain the records of financial transactions between the gallery and artists, primarily the amount of commission that the gallery received from the artist/sale, and expenses charged back to the artists for exhibitions, advertising, and framing. Artist accounts include ledger sheets, lists, sales and expense invoices, and an expenses daybook.
Ledger sheets and invoices are arranged alphabetically by name of artist, while lists are arranged chronologically.
DescriptionContainer
Artist Accounts - Expenses Daybook, 1946-1953
28
1
Artist Accounts and Exhibition Inventories, 1950-1962
(3 folders)
28
2-4
Artist Expenses and Commissions, 1972-1975
(2 folders)
28
5-6
Artist Accounts - Individual, circa 1973
28
7
Artist Accounts - Group Lists, 1965-1981
28
8
Artist Sales and Expenses Invoices; A-B, 1956-1980
28
9
Artist Sales and Expenses Invoices; C, 1968-1974
28
10
Artist Sales and Expenses Invoices; F, 1963-1980
28
11
Artist Sales and Expenses Invoices; G, 1963-1980
28
12
Artist Sales and Expenses Invoices; H, 1963-1980
28
13
Artist Sales and Expenses Invoices; J, 1968-1974
28
14
Artist Sales and Expenses Invoices; K, 1963-1974
28
15
Artist Sales and Expenses Invoices; L, 1963-1979
28
16
Artist Sales and Expenses Invoices; M-N, 1962-1980
28
17
Artist Sales and Expenses Invoices; O, 1963-1976
28
18
Artist Sales and Expenses Invoices; P, 1963-1980
28
19
Artist Sales and Expenses Invoices; R, 1963-1974
28
20
Artist Sales and Expenses Invoices; S, 1962-1981
28
21
Artist Sales and Expenses Invoices; T, 1966-1980
28
22
Artist Sales and Expenses Invoices; V-W, 1963-1980
28
23
5.3:Consignment and Loan Records, circa 1948-1983
Scope and Contents note
Found here are documents concerning loans to or from the gallery for sales and exhibitions. Although the Betty Parsons Gallery occasionally sent works on consignment to other galleries, the majority of consignments were to museum art rental and sales galleries, most notably the Museum of Modern Art's Art Lending Service. The gallery also loaned works to various museums and institutions for exhibitions and participated in the Art in Embassies program. The files contain correspondence, invoices, receipts, daybooks, and loan forms. Most documents contain standard data on the work of art, including title, artist, medium, creation date, and dimensions. Invoices for consignments to the gallery also contain the name and address of the original owner.
Files within this subseries are arranged alphabetically by individual or institution except for the daybooks, which are arranged chronologically.
DescriptionContainer
Consignments to Betty Parsons Gallery
A-B, circa 1963-1983
28
24
C-G, circa 1963-1983
28
25
H-J, circa 1971-1979
28
26
K-P, 1949, circa 1970-1980
28
27
R-Z, circa 1959-1983
28
28
Lists, circa 1975-1976
28
29
Returned, circa 1971-1983
(4 folders)
28
30-33
Sold, circa 1963-1983
(2 folders)
28
34-35
Consignments from Betty Parsons Gallery
Baltimore Museum of Art, Sales and Rental Gallery, circa 1962-1973
28
36
Museum of Modern Art, Art Lending Service, circa 1951-1978
(5 folders)
28
37-41
Miscellaneous Galleries and Institutions, circa 1964-1983
(3 folders)
28
42-44
Loan Daybook, circa 1960-1965
28
45
Loans In/Out Daybook, 1965 June-November
28
46
Loans In/Out Daybook, 1965-1966
28
47
Loans to Institutions
American Federation of Arts, circa 1948-1970
28
48
Art in Embassies Program, 1966-1979
28
49
Museum of Modern Art, New York, circa 1953-1980
28
50
Smithsonian Institution, Washington, DC, 1966-1982
28
51
Whitney Museum of American Art, New York, 1975-1978
28
52
Miscellaneous A-E, circa 1974-1979
28
53
Miscellaneous F-G, circa 1975-1978
28
54
Miscellaneous H, 1975-1978
28
55
Miscellaneous I-J, 1970-1980
28
56
Miscellaneous M, 1965-1979
28
57
Miscellaneous N-R, 1972-1979
28
58
Miscellaneous S, circa 1960-1976
28
59
Miscellaneous U-V, 1953-1978
28
60
Miscellaneous W-Z, 1972-1979
28
61
5.4:Gallery Inventories, 1973-1980
Scope and Contents note
This series consists of inventories in the form of notebooks and individual sheets that partially document the gallery's stock of art at distinct periods. There are a number of inventories of the work of individual artists. The Gallery and Warehouse Inventory of 1979 appears to be the only comprehensive record. It consists of loose sheets and A-Z tabbed dividers from a small binder. Information is arranged alphabetically by artist. This inventory also includes works from Betty Parson's private collection, which are identified by a "BP" in the left-hand margin.
DescriptionContainer
Gallery Inventory, 1978
28
62
Gallery and Warehouse Inventory, 1979
28
63
Miscellaneous Inventories by Artist, 1973-1980
28
64

Make a Request

  • To request an appointment to view materials, make your selections using the checkboxes and click the "Reading Room" button. Please note, you will receive the full box.
  • To request reproductions, make your selections using the checkboxes and click the "Reproduction" button.