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Baxter Art Gallery records, 1962-1997

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Series 1: Administrative Records , 1971-1987
3.3 Linear feet
Boxes 1-4

Administrative records document the day-to-day functions of the Baxter Art Gallery. Included are various committee and project files, fundraising and grant proposals, as well as budgets and financial status reports. Also found are records of the Board of Governors, Friends of Baxter Art Gallery, and the Pasadena Art Alliance, a major financial supporter of the gallery. Additionally there are artwork loan agreements, files containing artist resumes, proposals for possible exhibitions, gallery guest books, and proposals from the early 1980s for a new gallery building. The bulk of the records in this series describe the gallery's activities from 1978-1985. There is much less material covering the activities of the early-to-mid 1970s when David Smith was director.
Also of note is a sound cassette recording and transcript of an interview with founding director David Smith conducted by director Jay Belloli in 1985.
Folders are arranged alphabetically by subject.
Description Container
Account Ledger, 1978-1980
1
1
Acquisitions, 1981-1983
1
2
Advertising, 1981-1983
1
3
American Association of Museums, circa 1979-1985
1
4-5
Andrew W. Mellon Foundation, 1971-1972
1
6
Art Acquisitions Committee, 1972-1975
1
7
Art House Project, 1979
1
8
Artist Information, circa 1979-1983
1
9-11
Audiovisual Services, circa 1978-1983
1
12
Benefit Committee, 1982-1983
1
13
Biographical Material on Michael Smith, 1980-1981
1
14
Board of Governors - Guidelines and Planning, 1971-1979
1
15-17
Board of Governors Meetings, 1981-1985
1
18-21
Calendar Annoucements, 1980-1983
1
22
California Arts Commission, 1973-1979
1
23
Cash Disbursements, 1978-1984
1
24-25
Cash Flow and Deposits, 1977-1983
1
26
Cash Receipts, 1980-1984
1
27
Charles Ulrick and Josephine Bay Foundation, 1977-1982
1
28
Committee on Arts, 1984
1
29
Committee on Institute Art, 1982-1985
1
30
Department of Health, Education, and Welfare, 1978-1979
1
31
Development, 1978-1981
1
32
Dinner Guest Lists for Exhibition Openings, circa 1983
1
33
Distribution Lists, circa 1983-1984
1
34
Draft Form Letters and Brochures, circa 1984
1
35
Essay, "The Creative Arts and Twentieth Century Education", 1986
1
36
Exhibition Expenditures, 1977-1984
1
37
Exhibition Receipts/Disbursements, 1980-1984
1
38
Financial Reports, 1983-1985
1
39
Friends of Baxter Art Gallery - Mailing Lists, circa 1983-1984
1
40
Friends of Baxter Art Gallery - Membership, circa 1981-1984
1
41
Friends of Baxter Art Gallery - Membership, circa 1981-1984
2
1-2
Friends of Baxter Art Gallery - Newsletters, 1981-1983
2
3
Gallery Attendance, 1981-1984
2
4
Gallery Attendants, circa 1970s-1983
2
5
Gallery Director Search, 1982
2
6
Gallery Divestiture, 1984-1985
2
7-8
Gallery Layout and Renovation, 1978-1982
2
9
Gallery Sales, 1977-1984
2
10
Grant Brochures, 1982-1985
2
11
Grant Proposals, 1977-1979, 1984-1985
2
12
Grant Writing Workshops, 1978-1979
2
13
Guest Book, 1980, 1977
2
14
Guest Books, 1983-1985
2
15-20
Harry G. Steele Foundation, 1970-1976
2
21
Institute of Museum Services, Museum Assessment Program, 1979-1981
2
22
Internships, 1984-1985
2
23
Interview of David Smith on Early Years of the Gallery, 1985 May 29
1 sound cassette
Includes Transcript.
2
24-25
Juries, 1985
2
26
Library of Congress Cataloging, 1974-1984
2
27
Lists of Exhibitions, 1979-1984
2
28
Loan Agreements, 1973-1983
2
29-30
Los Angeles County Museum of Art ARTEX Planning, 1982-1984
2
31
Museum Education Materials, circa 1983-1985
3
1
Nancy Dau Yewell Memorial Art Fund, 1985
3
2
National Endowment for the Arts, circa 1977-1985
3
3
New Gallery Building, 1982-1984
3
4-6
Pacific Telesis, 1985
3
7
Party Planning Guides, circa 1983
3
8
Pasadena Art Alliance, 1978-1986
3
9-14
Pasadena Garden Club, 1984-1985
3
15
Pasadena Men's Committee for the Arts, 1985-1986
3
16
Personnel and Job Applicants, circa 1970s-1983
3
17
Petty Cash Worksheet, circa 1983
3
18
Photography and Framing, circa 1983
3
19
Possible Exhibitions, 1981-1986
3
20-24
Press Releases, circa 1979-1982
3
25
Proposed/Revised Budgets, 1980-1985
3
26-27
Publication Lists and Information, circa 1984-1985
3
28
Receivables, 1977-1983
3
29
"Report on the Caltech Art Program 1968-1971", circa 1971
3
30
Report, "Two Year Report on the Development of the Workshop and Gallery", 1971
3
31
Roster - Associates of the California Institute of Technology, 1982
3
32
Security, 1979-1983
3
33
Shipping, 1979-1983
3
34
Status Reports, 1984-1985
3
35-44
Status Reports, 1985-1987
4
1-14
T-Shirt, "Save Baxter Art Gallery", circa 1984
4
15
Word Processor, circa 1983
4
16
Work Orders, 1983-1985
4
17

Make a Request

  • To request an appointment to view materials, make your selections using the checkboxes and click the "Reading Room" button. Please note, you will receive the full box.
  • To request reproductions, make your selections using the checkboxes and click the "Reproduction" button.