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Audubon Artists records, 1944-2001

Contents and Arrangement

Before processing, much of the collection was unsorted, and there was little indication of original record keeping practices for a large portion of the material. Some of the earlier material from the 1940s had been sorted by name or activity and where possible this arrangement has been maintained. Researcherss should be aware, however, that similar types of material such as correspondence, financial, and administrative records, can be found in various places throughout the collection, particularly throughout Series 1. The collection is arranged as 5 series.

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Series 1: Administration and Correspondence Files , 1944-2000
2.43 Linear feet
Boxes 1-3, OV 8

This series consists of mixed administrative records and correspondence documenting all aspects of the organization's activities. While no records exist from the original meetings of interested parties from 1940-1942, the series does include fragments of the 1946 certificate of incorporation (with a photocopy of the full document), working copies of the constitution and by-laws from 1944-1946 and a 1946 published copy which includes a roll of membership. Subsequent revisions to the constitution from the 1950s-1980s can also be found here.
Correspondence is found throughout the series, but some correspondence of individual presidents, historians, committee chairs and other individuals can also be found in named files. Of particular interest is correspondence documenting Frederic Whitaker's membership campaign to attract nationally renowned artists, which includes dozens of letters to known American artists. These can primarily be found in the general business and correspondence files for the 1940s and includes replies to Whitaker from artists such as Stuart Davis and Lyonel Feininger. The series also houses an honorable mention award presented to Whitaker in October 1945.
Other correspondents during the 1940s include John Taylor Arms, Thomas Hart Benton, Peter Blume, Jon Corbino, Walt Disney, Robert Gwathmey, Raoul Hague, Malvina Hoffman, Peter Hurd, William Meyerowitz, Henry Varnum Poor, Everett Shinn, Benton Spruance, Stow Wengenroth, and Stark Young. There are also numerous letters from presidents who succeeded Whitaker such as Ralph Fabri, Domenico Facci, Mark Freeman, Renee McKay and Hughie Lee-Smith, and the organization's two historians, Michael M. Engel and Jan Gary.
Correspondence related to Eileen and Frederic Whitaker is from Eileen following Frederic's death and includes papers related to a misunderstanding about whether Frederic Whitaker or John J. Karpick was the first president of Audubon Artists.
General correspondence from the 1970s includes documentation of the organization's attempts to secure publicity by means of a promotional video tape submitted to a local cable public access channel.
Also found here are executive board and director's minutes for the 1960s, and some meeting minutes for 1977-1979, 1985 and 1988. Additional scattered agenda, minutes and reports can be found in the general business and correspondence files. The series also includes the correspondence and related records of various committees including those for admissions, awards, and nominations; lists of executive board members, officers, members and associate members; and some financial records.
Folders are arranged alphabetically by folder title.
Description Container Select
Admissions Committee, 1944-1946
1
1
Admissions Committee, 1963-1966
1
2-4
Admissions Committee, circa 1980s-1994
1
5
Agenda, Minutes and Reports, 1960s-1998
1
6-9
Awards Committee, 1944-1946
Oversized material housed in OV 8
1
10
Awards Committee, 1964-1968
1
11-14
Awards Committee, 1973-1999
1
15-19
Awards, Joe and Emily Lowe Foundation, Inc., 1970s
1
20
Certificate of Incorporation, Fragments, 1946
1
21
Committees, General, 1940s-1960s
1
22
Constitution and By-Laws, 1944-1980s
1
23-26
Correspondence by Name/Office
Directors and Vice Presidents, 1944-1945
1
27
Domareki, Joseph, President, 1965-1967
1
28
Engel, Michael M., Chair of Exhibition Committee, 1944-1945
1
29
Engel, Michael M., Historian, 1960s-1970s
1
30-31
Everett, Len G. (Vice President for Oils), 1980
1
32
Facci, Domencio, President, 1963-1977
1
33-36
Freeman, Jane, 1945
1
37
Freeman, Mark, President, 1976-1981
1
38
Gary, Jan, Historian, 1980s
1
39
Katz, Hilda, Chair of Awards Committee, 1944-1945
1
40
Leason, Percy, Chair of Nominating Committee, 1945
1
41
Lee-Smith, Hughie, President, 1980-1982
1
42-43
McKay, Renee, President, 1979-1980
2
1-2
Melrose, Alice, 1963
2
3
Metzler, Anna E., Treasurer, 1944-1945
2
4
Penny, Carlton, 1944
2
5
Roller, Marion, President, 1995-1999
2
6
Schaeffer, Rockwell B., 1944-1945
2
7
Schrick, Linton F., Secretary, 1944-1945
2
8
Stoloff, Carolyn, Publicity, 1983-1984
2
9
Whitaker, Eileen and Frederic, 1970s-1980
2
10
Demonstrations, 1945
2
11
Form Letters and Memoranda, 1944-1980s
2
12-15
General Business and Correspondence Files, 1944-1945
2
16-19
General Business and Correspondence Files, 1959-1960s
2
20-26
General Business and Correspondence Files, 1960s-1970s
2
27-31
General Business and Correspondence Files, 1980-2000
2
32-36
Letterheads and Blank Certificates, circa 1970s-circa 1980s
2
37
Lists, Executive Board and Officers, 1980-1989
3
1
Lists, Members and Associate Members, 1946-1999
3
2
Lists, Officer Duties, circa 1970s-circa 1980s
3
3
Nominations, 1945
3
4
Nominations and Board Directors, 1944
3
5
Nominating Committee, 1960s
3
6
Nominationg Committee (Membership Resignations), 1974
3
7
Press Releases, 1963-1965
3
8
Reception Committee, 1945
3
9
Restricted Legacies, 1980s
3
10
Slate of Officers and Directors , 1964-1981
3
11-15
Stefan Hirsch Memorial Fund, 1966-1967
3
16
Oversized Awards Committee from Box 1, Folder 10
OV 8

Series 2: Exhibition Files , 1944-1999
0.66 Linear feet
Box 3

While records concerning exhibitions are scattered throughout the collection, this series consists of files specifically documenting individual annual exhibitions, including those at Lever House in 1986, and on the Federal Hall Site in 1996. Also found are records of juries selected for the 1965-1969 annual exhibitions, and some from the 1970s and 1980s. Records include correspondence, entry cards, exhibition forms, 4 leases from the National Academy of Design from 1963-1966, lists and resumes of exhibition participants, as well as correspondence with participants, and printed material.
Description Container Select
Entry Cards, 1998
3
17
Exhibition, 1944-1945
3
18-19
Exhibition, 1958-1959
3
20
Exhibitions, 1978-1980s
3
21
Exhibition at Lever House (1986), 1986
3
22-24
Exhibition Awards, 1945
3
25
Exhibition Forms, circa 1965-1967
3
26
3
22-24
Exhibition Leases, 1963-1966
3
27
Exhibition List, 1999
3
28
Exhibition on Federal Hall Site (1996), 1995
3
29
Exhibition Printed Material (annotated), 1950s-1980s
3
30
Juries, 1945-1946
3
31-33
Juries, 1970s
3
34
Juries, 1980s
3
35
Juries, 23rd-27th Annual Exhibitions, 1964-1968
3
36-43
Juries, Annual Exhibition Selection Lists, 1964-1967
3
44
Juries, Notes, 1960s
3
45
Medal of Honor Retrospective (1967), 1946-1966
3
46-47

Series 3: Financial Records , 1962-1999
0.5 Linear feet
Box 4

Bills paid include receipted invoices, memos, notes, and handwritten spreadsheets tracking expenditures. Also found are financial reports from the organization's accountant, records of investments and statements of assets, some treasurer correspondence and notes, and annual tax forms from 1978-1986.
Additional financial material can be found in Series 1.
Description Container Select
Bills Paid, 1980s-1999
4
1-5
Bills Paid, Medals and Printing, 1970s-1980s
4
6
Check Stubs, 1996-1998
4
7
Financial Reports, 1981-1985
4
8-9
Investment Records, 1992-1999
4
10
Invoices, 1980s
4
11
Member Dues, 1999
4
12
Statement of Assets, 1962-1979
4
13
Tax Records, 1978-1986
4
14-15
Treasurer's Correspondence, 1964-1965
4
16
Treasurer's Notes, circa 1980s, 1997
4
17

Series 4: Printed Material , 1944-2001
1.7 Linear feet
Boxes 4-6

This series consists primarly of an almost complete run of the organization's annual exhibition catalogs from 1944 to 2000 with the exception of the years 1949, 1969, 1977 and 1992. Filed with the catalogs are "prospectuses" for most of the years from 1973-2001. From 1962 on, catalogs include printed photographs of the awards and selection juries for each exhibition.
Also found are some announcements and invitations for annual exhibitions, a 1944 brochure about the organization, and a brochure written by historian Jan Gary in the 1980s, based largely on work done by former historian Michael M. Engel.
Printed material of other organizations consists of a March 1965 New York Arts Calendar.
Records are arranged alphabetically by folder title. Annual exhibition catalogs are arranged chronologically thereafter.
Description Container Select
Announcements and Invitations, 1980-1995
4
18
Annual Exhibition Catalogs, Bound Volume, 1953-1962
4
19
Annual Exhibition Catalogs, 1944-1971
4
20-30
Annual Exhibition Catalogs, 1972-2001
5
1-26
Brochure, 1944
6
1
Brochure of Audubon Artists History, circa 1980s
6
2
News Articles, 1947-1999
6
3
Newsletter, 1982
6
4
Other Organizations, 1965
6
5

Series 5: Photographic Material , circa 1969-1999
0.9 Linear feet
Boxes 6-8

This series consists primarily of copy prints and negatives of the photographs used in the organization's annual exhibition catalogs. It includes photos and negatives of artwork from the exhibitions, juries, and several exhibition installations.
Photographs are arranged alphabetically by folder title. Annual exhibition catalog photos are arranged chronologically by year thereafter.
Description Container Select
Annual Exhibition Catalog, circa 1969
6
6-7
Annual Exhibition Catalog, 1977-1979
6
8-12
Annual Exhibition Catalog, 1980-1987
6
13-35
Annual Exhibition Catalog, 1987-1989
7
1-10
Annual Exhibition Catalog, circa 1990-1991
7
11-13
Annual Exhibition Catalog, 1991, 1999
8
1-2
Award Winners, circa 1970s-circa 1980s
8
3
Exhibition Installations, circa 1970s-circa 1980s
8
4
Group and Individual Portraits, circa 1970s-circa 1990s
8
5-6

Make a Request

  • To request an appointment to view materials, make your selections using the checkboxes and click the "Reading Room" button. Please note, you will receive the full box.
  • To request reproductions, make your selections using the checkboxes and click the "Reproduction" button.