Scope and Contents
The records of the Architectural League of New York measure 114.9 linear feet and date from 1880s-1974 (bulk 1927-1968). The League's mission "to advance the art of architecture" is documented through administrative and business records, committee records and officers' files, exhibition files, records of functions and events, correspondence, publicity files, photographs, lantern slides, and scrapbooks.
League records prior to 1927 are limited in the collection and are mostly found among Administrative Files. The administrative files include a nearly complete collection of annual reports from 1889-1932 and various meetings minutes from 1889 through the mid-20th century. Also found is a history of the League written by founding member Cass Gilbert, documentation of the changes of the League Constitution and By-Laws during the first half of the 20th century, and other administrative records.
Over a third of the collection are records from committees, including voluminous records of the Executive Committee, Current Work Committee, House Committee, Finance Committee, Membership Committee, and Scholarships and Special Awards Committee. In addition, there are scattered records for minor committees. Materials include correspondence, meeting minutes, election ballots, financial records, membership records, documents related to awarding scholarships and awards, and other administrative and organizational committee records. Found is the original 1889 agreement between the Architectural League, the Art Students League, and the Society of American Artists to build the American Fine Arts Society building. Throughout the collection, but especially in the Membership Committee subseries, the records provide a glimpse into the struggles the League faced during the Depression through World War II to maintain dues-paying members.
Officers' Files includes collated records of the League Executive Secretary and Secretary, as well as correspondence of the League President and Treasurer. Materials found here are not comprehensive; similar materials can be found throughout the collection.
Financial records such as bank statements, correspondence, and ledgers; insurance correspondence and policies; and legal correspondence, are found in the Business Records series. This series does not include records prior to 1926.
Exhibition files provide detailed documentation of the exhibitions sponsored by, or held at, the League primarily from the 1930s to the early 1970s. Records related to the League Annual Exhibition, the National Gold Medal Exhibitions, and the 1939 World's Fair in New York are found here, as well as exhibition files arranged chronologically by exhibition date and miscellaneous administrative files. Materials include administrative files, applications, correspondence, printed materials, publicity files, and other records related to organizing and managing exhibitions. The files of the Exhibition Committee are also found here.
Other series which document activities held by, or held at, the League include Functions and Events series and Publicity Files series. Found is correspondence, printed materials, press releases, schedules, and other administrative documents created in organizing events such as dinners, lectures, receptions, balls, and outings. The Records of Other Organizations includes records relating to organizations that had business with the League, often regarding events, meetings, and exhibitions held at the League. Represented here are some records of the American Institute of Architects (A.I.A.) and the National Sculpture Society (N.S.S.).
Correspondence includes miscellaneous correspondence arranged alphabetically by subject or name, and collated correspondence arranged chronologically. Most of the chronological correspondence appears to be Secretaries' files. The materials in the Miscellaneous series seem to have been separated from their original files, or were never filed properly. Therefore, materials and contents are similar to those found in other series, such as correspondence, administrative records, some financial records, and handwritten notes.
Black and white photographs, a handful of colored photographs, nearly 350 lantern slides, and negatives of exhibitions, buildings, events, and portraits are found in the Photographic Materials series.
Sixteen scrapbooks include eight scrapbooks of clippings from 1880s-1960s, and seven scrapbooks of notices and printed materials from 1925-1930. Also found is a scrapbook of signatures of event attendees, a clippings scrapbook compiled by Hamilton M. Wright, and a scrapbook of the Archeological Institute of America.
The Architectural League of New York records were donated in several installments from 1967-1980 by the Architectural League of New York.
Among the holdings of the Archives of American Art are several collections that contain Architectural League of New York records. The American Federation of Arts records, 1895-1993, include a significant amount of League records related to national awards programs and lantern slides from the "New Horizons in America" lecture series.
Funding for the processing of this collection was provided by Smithsonian Institution's Collections Care and Preservation Fund
The collection was minimally processed in 2011 by Sarah Haug with funding provided by the Smithsonian Institution's Collections Care and Preservation Fund. Minimal-level processing methodologies have been used to provide access to collections as soon as possible and to eliminate the backlog of unprocessed collections. These collections have been minimally rearranged and usually retain the existing/original folder titles. All materials are rehoused in archival folders and boxes for long-term stability, but often staples and other fasteners are not removed. Documents are usually removed from binders and notebooks for more efficient and stable storage.
The original filing system of the Architectural League of New York records did not appear to be intact when the processing archivist received the collection. The records were grouped into artificial series and the processing archivist was not able to determine the original filing system. The series arrangement upon accession was mostly retained; however, folders in each series were reorganized for ease of access. Materials within folders have not been rearranged. A normal level of weeding of tax, personnel, and medical records containing personal information was performed.
Generally, folder headings were transcribed from the original folder labels. Changes to folder headings were made only to clarify folder contents. Information in brackets provides additional context and was added by the archivist based on the folder's contents or the arrangement upon accession.