Rights and Reproductions

Placing an Order | Pricing and Payment | Turnaround Time | Rush Services | Permission to Publish

The Archives of American Art is happy to provide digital duplication; however, please keep in mind that all requests are subject to the following conditions:


Placing an Order

Getting Started

All requests are made through the research collections section of the Archives of American Art website using the Research Request System, Aeon. If you are interested in requesting materials and have not already registered with Aeon, please be sure to do so.

Making a Request

All of our materials will contain one of two ways to submit a research request:

Item records (such as images, oral histories, audio visual materials) and collection records without finding aids (detailed container inventories)

Collection records with finding aids (detailed container information)

These records will contain buttons in the "Make a Request" section of the record.
  1. Select the “Reproduction” button
  2. The request will then be completed in the Archives’ research request system. Please fill in all information available about the item to be sure your request can be processed.
These records will contain checkboxes at the box and folder level of the container inventory within the “Make a Request” tab.
  1. Select your desired materials, then click the “Reproduction” button and fill out the remaining information in the light-box form.
  2. Once you’ve submitted your request, please send a reference image to AAARepros@si.edu, noting your Aeon transaction number in the subject line.
There is a limit of 10 items per order if new scanning is required. Please note: high-resolution images may not exist for all digitized collections. If you require more than 10 new scans, you may place another order after your initial order is complete.

If you have already received a digital item from the Archives of American Art and would like to reuse it, please submit a request through the research request system and note that you are interested in reusing the item. In order to protect both you and the Archives, we must have a reproduction agreement in place. All reuse requests are subject to a $25.00 administrative fee.
Back to Top


Pricing and Payment

Image Reproductions | Audio-Visual Reproductions | Collection Folder and Oral History Transcript Photoduplication

Image Reproductions

Use Price Deliverable
Students and Smithsonian Fellows

Up to 5 free images per year for academic research and non-published papers, including graduate thesis or dissertation.
Valid credentials and details of the paper, or project, must be provided. We reserve the right to review all requests of this nature to determine whether or not they fit the criteria.

A high resolution, publication-quality digital image file, with the exception of the Website/Online/Digital Application files, which are optimized for screen viewing
at 72 ppi

Personal, research, and classroom use

Not for reproduction or duplication of any kind.
$25.00 per image
Printed publications, exhibitions, website/online/digital applications, and film/television (please see Smithsonian policies section) $75.00 per image
Reuse of a high-resolution image already provided by the Archives of American Art $25.00 per image N/A
Back to Top

Audio-Visual Reproductions

Use Price Deliverable

Personal, research, and classroom use

Not for reproduction or duplication of any kind.

Please note the audio-visual material must be duplicated in its entirety.

Audio: $1.00 per minute

Mp3

Video: $2.00 per minute

Mp4

Non-profit Excerpts

Video and Audio:
$2.00 per second
$250.00 minimum

Mp3, mp4, or Wav

Commercial Excerpts

Video and Audio:
$10.00 per second
$250.00 minimum

Mp3, mp4, or Wav

Back to Top

Collection Folder and Oral History Transcript Photoduplication

Use Price Deliverable

Personal, research, and classroom use

Not for reproduction or duplication of any kind.

$30.00 per folder
Maximum of 2 folders

PDF

Back to Top

Turnaround Time

All orders are processed in the order they are received. After submitting your order, you will receive a quote within two business days, with your reproduction agreement and invoicing information to follow shortly thereafter.

Request type Turnaround

Reproductions of images that do not require digitization

10 business days from the receipt of the completed reproduction agreement and payment

Reproductions of images that require digitization

Within 4 weeks of the completed reproduction agreement and payment

Reuse of a high-resolution image already provided by the Archives of American Art

Approximately 5 business days, generally less

Audio-visual reproductions that do not require new digitization

Approximately 10 business days

Audio-visual reproductions that require new digitization

Within 4 weeks of the completed reproduction agreement and payment

Back to Top

Rush services

Rush services are available for most purposes, but are subject to staff availability and the current status of our queue. Please note that rush services are not available for television broadcasts and film/documentary uses.

To request rush services

Please note in your Aeon request by what date order fulfillment is needed. A staff member will notify you if we are able to complete your order within the desired time period.

Rush fees

Use

Rush Fee

Student, personal, and research uses

$50.00 per image

All other uses (excluding television broadcasts and film/documentary uses)

$150.00 per image

Audio-visual reproductions and photoduplication

+100% per item

 

Back to Top

Permission to Publish

Copyright

Documents, photographs, art work, microfilm, recordings, and transcripts owned by the Archives of American Art may be protected by copyright, trademark, or a related interest not owned by the Archives. It is the sole responsibility of the applicant to determine whether any such rights exist, and to obtain necessary permission for use.

Copyright Research Tools


Smithsonian Policies Regarding Television Broadcasts, Film, and Documentary Uses

Due to an agreement the Smithsonian Institution made with Showtime Networks, Inc. all requests for material to be used in film and television productions must go through the Smithsonian film committee for approval. You will need to submit an application, which can be found online at http://newsdesk.si.edu/filming-application-form. Your application will be automatically sent to the film committee staff. While many questions are structured towards filming in and at Smithsonian facilities, please do try to answer the questions to the best of your ability.

Before we can supply any materials for use in film or television productions, we must receive your approval from the film committee, the signed contract that the Smithsonian Office of Contracting will prepare for you, and payment for the digital files.

Requests subject to film committee approval can take several weeks to a few months to process, so please build that into your production schedule. Note: All requests for status updates should be directed to the Smithsonian Office of Public Affairs at 202-633-2400.

Back to Top

Questions about an order? Please contact our rights and reproductions coordinator at AAARepros@si.edu.