Use of Audio Excerpts from Oral History Interviews

Policies and procedures for audio use

Transcripts and audio excerpts of interviews from the Archives of American Art’s Oral History Program can be made available for use in publications and exhibitions pending approval.

Use of transcripts produced as a part of the Archives’ Oral History Program:

  • The majority of interviews conducted for the Archives of American Art’s Oral History Program are transcribed. Transcripts have been edited by the interviewee, interviewer, and Archives staff for clarity and accuracy.  The edited transcript is the final, approved product of the interview.
  • Requesters should refer to www.aaa.si.edu/collections/interviews to identify the interview, interviewee, date, and availability of a transcript and sound recording(s). The transcript may be online, or may be made available at the Washington, D.C. or New York City research centers, or through interlibrary loan.  Some interviews may have restrictions on use.
  • Use of excerpts from a transcript produced as part of the Archives of American Art’s Oral History Program in any publication is permitted. Please cite with proper credit line provided.

Use of audio recordings of interviews conducted for the Archives’ Oral History Program:

In cases where the oral histories or other recordings have not been transcribed, permission to listen to and/or duplicate the recording, and the procedures for doing so, will be determined on a case by case basis.  

  • The requestor must identify the excerpts by reviewing the transcript and submitting page number(s) and paragraph(s) to the Registrar via e-mail at CaryS@si.edu.  Request is for one time, specified use only.
  • The requestor must sign a reproduction agreement for the Archives indicating that he or she understands the terms of the reproduction and use, including proper credit lines. All requested excerpts will be included in a list as an addendum the reproduction agreement.
  • Once requisite paperwork and payment have been received, the digital audio reproductions will be placed on the Archives of American Art’s FTP site for 7 days and the requestor will be sent download instructions.
  • Requestor must provide the Archives of American Art with caption information including, but not limited to the Archives’ credit line (will be provided). If used on requestor’s website, the excerpt should link back to the Archives’ online transcript.

Use of audio recordings not produced as part of the Archives’ Oral History Program

  • A majority of these recordings are not transcribed.  Permission to listen to or use any portion of the recording, and the procedures for doing so, will be determined on a case by case basis.
  • In addition, the requestor will need to obtain written permissions from the interviewee, interviewer, and other rights holders prior to any reproduction of audio, except in cases where the reproduction is for research purposes only.

Audio Reproduction Fee Schedule

Personal Use
Personal, Research, and Classroom Use

$1.00/minute (entire audio material must be duplicated)

Not for reproduction or duplication of any kind

Exhibition Use - $250.00 minimum, excerpts only
Exhibition Use Related Internet Use Traveling Exhibition Permanent Exhibition
$2.00/second + $50 + $50 + $100
Internet/Digital Applications - $250.00 minimum, excerpts only
Non-Profit Commercial
$10/second $20/second
Television Broadcast - $250.00 minimum, excerpts only
Broadcast only Broadcast & All Media
$10/second (+ $50 for related Internet use) $20/second (includes DVD, Internet, educational, and promotional use)
Film/Documentary - $250.00 minimum, excerpts only
Non-Broadcast/Non-Theatrical Feature
$5/second $10/second
+$50 for related Internet use +$50 for related Internet use
+$50 for DVD +$50 for DVD


Questions? Contact the Registrar via e-mail at CaryS@si.edu.

For additional questions regarding fees, contact our Rights and Reproductions coordinator via e-mail at AAArepros@si.edu.