Use of Audio Excerpts from Oral History Interviews

• The majority of interviews conducted for the Archives of American Art’s Oral History Program are transcribed. Transcripts have been edited by the interviewee, interviewer, and Archives staff for clarity and accuracy.  The edited transcript is the final, approved product of the interview.
• Requesters should refer to www.aaa.si.edu/collections/interviews to identify the interview, interviewee, date, and availability of a transcript and sound recording(s). The transcript may be online, or can be made available at the our Washington, D.C. or New York City research centers, or through interlibrary loan.  Some interviews may have restrictions on use.
• Use of excerpts from a transcript produced as part of the Archives of American Art’s Oral History Program in any publication is permitted. Please provide proper credit line.
• Use of full transcripts on a website that is already available on the Archives of American Art’s website is not permitted, but the website may provide a link to the Archives of American Art’s website and transcript.

In cases where the oral histories or other recordings have not been transcribed, permission to listen to and/or duplicate the recording, and the procedures for doing so, will be determined on a case by case basis.  

• For use in an exhibition and any publications in conjunction with the exhibition, including but not limited to website use, the requestor must identify the excerpts of the audio by reviewing the transcript and submitting page number(s) and paragraph(s) to the Registrar via e-mail at CaryS@si.edu.  Request is for one time, specified use only.
• The requestor must sign a permission form for the Archives indicating that he or she understands the terms of the reproduction and use, including proper credit lines. Specific excerpt(s) from the audio being used will be listed on the form.
• The sound excerpts will be placed on the Archives of American Art’s FTP site for 7 days where the requestor can retrieve the files.
• Requestor must provide the Archives of American Art with caption information including, but not limited to the Archives’ credit line (will be provided). If used on requestor’s website, the excerpt should link back to the Archives’ online transcript.

• A majority of these recordings are not transcribed.  Permission to listen to, exhibit, or publish any portion of the recording, and the procedures for doing so, will be determined on a case by case basis.
• In addition, the requestor will need to obtain written permissions from the interviewee, interviewer, and other rights holders prior to any reproduction of audio.

There will be a fee of $2.00 per second of recorded sound with a minimum of $250 charge. Additional charges will apply for oral history interviews that are not currently digitized.