Borrowing Documents For Exhibition

Please review the frequently asked questions then use the Loan Request form to make an initial request to the Registrar.

Q: How do I know if a document is available for loan?

A: If a document is owned by the Archives of American Art, it may be available for loan.  Some documents that are owned by AAA may be access restricted and additional permission may be required for exhibition. You can check the status of a document by consulting AAA’s on-line catalog in SIRIS or by contacting the Registrar directly.

Initial approval of a loan is needed by AAA’s Director. In addition, the condition of a document must be appraised by the Registrar before final approval of any loan.

Q: Who may borrow documents from AAA?

A: Any institution wishing to borrow documents from AAA must provide the Registrar with a facilities report for all venues. The report(s) must be approved by the Registrar before final approval of the loan. In addition, the institution must have all risk wall-to-wall insurance coverage for the documents being borrowed.

Q: Under what circumstances may I borrow documents?

A: Original documents may be borrowed for display in an exhibition only. Loan approval does not include photography of the image.

Q: How many documents may I borrow at a time?

A: A qualified institution may borrow up to 10 documents at a time for one exhibition. To request more than 5 documents, please submit a second form. Please talk directly to the Registrar if you have any special requests.

Q: When should I submit a request?

A: While we will make every effort to be flexible, AAA prefers that a request be submitted at least three months prior to the date of an exhibition.

Loan Request Form

 

Please enter loan requests below.

Leave this field empty

Requestor's name *	First Last
Contact name for loan *	First Last
Contact E-mail *
Contact Daytime Phone No. *
Institution Name *
Institution Address *	City State Zip
Title of upcoming exhibition	Exhibition title (if known) or subject
Exhibition beginning date	(mm/dd/yyyy)
Exhibition ending date	(mm/dd/yyyy)
Venues (if known)
Document1 *
Document1Date	(mm/dd/yyyy)
Name of the collection the document comes from or any pertinent reference information
Do you have an image of the item?	yes no
Document2
Document2Date	(mm/dd/yyyy)
Name of the collection the document comes from or any pertinent reference information
Do you have an image of the item?	yes no
Document3
Document3Date	(mm/dd/yyyy)
Name of the collection the document comes from or any pertinent reference information
Do you have an image of the item?	yes no
Document4
Document4Date	(mm/dd/yyyy)
Name of the collection the document comes from or any pertinent reference information
Do you have an image of the item?	yes no
Document5
Document5Date	(mm/dd/yyyy)
Name of the collection the document comes from or any pertinent reference information
Do you have an image of the item?	yes no