Borrowing Documents for Exhibitions

The Archives of American Art has an active program of loaning documents to other institutions for the purposes of exhibition.

View a list of current loans, including digital images of loaned documents, at Documents Out on Loan.

Availability of Documents for Loan

If a document is owned by the Archives of American Art, it may be available for loan. Some documents may have donor restrictions and additional permission may be required for exhibition. In addition, the condition of a document must be appraised by the Registrar before final approval of any loan.

Any institution wishing to borrow original documents for exhibition must provide the Registrar with a facilities report for all venues, prior to final approval. All documents must be insured with all risk, wall-to wall coverage.

How to Submit a Request

Contact the Registrar at least three months prior to the date of the planned exhibition. The Director of the Archives of American Art must approve all initial requests. Please note that the Archives does charge a loan fee for documents borrowed.  This fee does not include or cover the cost of shipping, insurance, or reproduction; other fees may also apply. 

Questions? Contact the Registrar via e-mail at or call 202-633-7945.

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