All summer 2014 internship applications are due February 25, 2014
The Archives of American Art offers paid and unpaid internships year-round to students enrolled in undergraduate or graduate programs who wish to learn and gain professional experience in various fields including archival science, information management, museum studies, art administration, art history, and cultural studies. Interns are expected to commit to ten weeks at a full-time schedule.
Archives of American Art internships fall into two main categories: General Internships, and Graduate Internships in Archival or Information Studies.
General Internships are offered in the spring, summer, and fall terms to undergraduates or graduate students who have not yet completed their degrees, or who have graduated within the past six months. General internships are unpaid, with the exception of the Horowitz-Fraad Minority Internships.
Graduate students enrolled in an archives, library, or information studies program apply to Internships for Graduate Students in Archival or Information Studies.
General Internship applicants will be asked to indicate their top three choices from the following program areas:
- Archives of American Art Journal
Interns working with Archives of American Art Journal staff have transcribed documents; selected images and prepared interview excerpts relevant to articles; developed and implemented marketing programs; and maintained the Journal’s mailing list. Part-time only.
Supports the work of the curatorial department. Past intern projects have included exhibitions research and writing; exhibition installation; and research for upcoming publications.
- Development/External Affairs
Supports the work of the development and external affairs office. Projects may include prospect research related to individuals and foundations, donor correspondence, assignments associated with our Annual Benefit, or other activities.
- Digital Projects
Supports digitization initiatives to increase access to collections via the web and new media. Possible assignments include scanning and digital curation; preparing descriptive, technical, and other metadata; researching standards and best practices; preparing documentation; testing digitization workflows; assisting with design and user experience research; web development; and new media special projects.
- Oral History
The Archives has ongoing projects to interview America’s leading artists, scholars, critics, collectors, dealers, supporters and others involved in American art. Intern tasks may include editing interviews; assisting with the preliminary description of interviews; fact checking; creating audio excerpts; and assisting with the production of progress reports and related exhibitions or accessions.
Assists reference staff in responding to public inquiries, including conducting research and composing replies; preparing box lists for collections; and assisting with special projects.
Through the generosity of two long-time supporters of the Archives, summer 2014 general internships with a stipend of $5,000 are available for minority candidates. The stipend is based on a full-time, ten week schedule. Applicants who will receive course credit for the internship are not eligible for stipends.
For more information on the General or Horowitz-Fraad internships, contact Marisa Bourgoin at email@example.com.
Graduate Internships in Archival Studies are offered in the spring, summer, and fall terms to graduate students in archival or information studies programs or tracks who have not yet completed their degrees, or who have graduated within the past six months. Graduate Internships are unpaid, with the exception of the Archival Audiovisual Media Studies internship. Projects may vary by semester based on current initiatives and student interest.
Applicants will be asked to indicate their top three choices from the following program areas:
- Archival Collections Processing
A professional and focused experience in archival work structured around processing and preservation of archival collections, cataloging and archival descriptive practices and standards including EAD (Encoded Archival Description). Graduate interns work under the supervision and guidance of senior archivists in Collections Processing. Interested graduate students may contact Erin Kinhart, Senior Processing Archivist at firstname.lastname@example.org to discuss their current program of study and requirements.
- Archival Audiovisual Media Studies (summer term only)
The Archives is seeking graduate interns for a multi-year project funded by the CLIR (Council of Library and Information Resources) Hidden Special Collections and Archives grant program. Applicants must be students or recent graduates of graduate archival programs who have an interest in audiovisual media, or students or recent graduates of specialized graduate programs in audiovisual archives and preservation with an interest in working in a traditional manuscript repository setting. The selected candidate for the summer 2014 term will receive a stipend of $4000. Interested graduate students may contact Megan McShea, AV Archivist, at email@example.com for more information.
- Oral History Management
The Archives’ Oral History Program began in 1958 and includes interviews with American artists, scholars, critics, collectors, dealers, supporters and others involved in American art. Today, our recordings make up the world’s largest collection of oral histories on the subject of art, allowing scholars to learn about the art world directly from the words of our nation’s most distinguished artists. The Archives seeks graduate interns to work within a small team and support efforts to make more oral history transcripts and audio available on the Archives’ website. Duties may include, but are not limited to:
- Reviewing collection documentation for permissions
- Encoding sound clips to be used on the web
- Scanning and encoding oral history transcripts for web access
- Auditing and editing oral history transcripts
- Organizing materials sent to, and returned from, interviewees and interviewers
- Digital Initiatives
Graduate students seeking experience in digitization and online access-related projects. These may include assignments in digital curation, creation of metadata, digital workflows, scanning and reformatting, transcription of handwritten documents, public web access systems, and emerging modes of providing open access through structured and open data technologies. Interested graduate students may contact Karen Weiss, Information Systems Manager, at firstname.lastname@example.org for more information.
How to Apply for Internships
|Semester of Internship||Application Deadline|
|Summer 2014||February 25, 2014|
|Fall 2014||June 1, 2014|
|Spring 2015||October 1, 2014|
Applicants must submit the following materials through the Smithsonian’s online internship application system (SOLAA), and choose the name of the specific internship program to which they are applying.
General Internships or Horowitz-Fraad Minority Internships**
Graduate Internships in Archival or Information Studies
All internship application packages must be submitted through the Smithsonian’s online internship application system (SOLAA).
**Applicants interested in the Horowitz-Fraad internship will be asked during the application process if they also wish to also be considered for an unpaid internship. Please do not submit two separate applications to both the Horowitz-Fraad internship and the general (unpaid) programs.
Volunteers provide valuable assistance to the staff of the Archives of American Art through a variety of activities, including the transcription of interviews, letters and diaries; organizing and storing archival records; providing research support for curatorial staff; and responding to public inquiries. For a full list of current projects, see Volunteer Opportunities.
Postdoctoral, Senior, Predoctoral, and Graduate Student Fellowships are offered through the Office of Fellowships, Smithsonian Institution. These in-residence appointments for research and study using the facilities and collections of the Archives of American Art, and the advice and guidance of staff members, are awarded for periods of 3 to 12 months. Stipends are available.
Application forms and detailed information about Fellowships should be obtained by consulting the Opportunities for Research and Study publication. You may also contact the Office of Fellowships at email@example.com.